Vaga para Assistente Administrativo (m/f)

Job Summary

The Office Service Assistant manages daily office tasks and provides basic administrative support to keep businesses and organizations running smoothly. The role supports day-to-day office operations, reception services, and mail and courier functions to ensure an efficient, safe, and well-functioning work environment.

Accountabilities

• Answer phone calls, greet clients, and receive and sort emails or mail.
• Monitor visitor access, issue badges, and maintain visitor logs.
• Provide routine administrative support for travel and meetings, including assisting with hotel reservations, transportation arrangements, conference room scheduling, and coordination of food, beverages, and meeting logistics.
• Perform routine office maintenance duties and maintain office equipment and supplies.
• File documents, update databases, and prepare reports.
• Provide employees with office supplies, perform data entry, proofread documents, and compile special reports.
• Process payments and handle petty cash as needed.
• Coordinate conference room management, workplace logistics, office moves, and meeting support services.
• Perform other duties as assigned by the Administrative Manager or another designated supervisor in the country.

Applied Knowledge and Skills

• Basic understanding of documentation requirements regarding procurement transactions.
• General understanding of the area of specialization, program procedures, methods, and practices.
• Ability to use established filing and data systems, functions, and procedures that require knowledge of the program.
• Ability to review data and information for completeness and accuracy using standard guidelines, performing tasks with attention to detail.
• Understanding of software used to perform day-to-day functions. Ability to use office software programs, information systems, and office equipment to access, input, and verify standard information.
• Ability to communicate information clearly to staff, clients, and the public about services, processes, and procedures using established guidelines.
• Ability to use program-specific terminology.

Problem Solving and Impact

• Identifies and recognizes problems that have established precedents and limited impact.
• Detects errors easily and quickly within the immediate work unit, resulting in minor disruption or expense to correct.

Supervision Given and Received

• Has no supervisory responsibility.
• Works under close supervision, involving detailed instructions and frequent monitoring of work performance.
• Typically reports to a manager.

Education

• High School Diploma or its international equivalent.

Professional Experience

• Typically requires 1–3 years of clerical and administrative support experience.

Typical Physical Demands

• Work in a typical office environment.
• Ability to spend long hours looking at a computer screen and performing repetitive keyboard work.
• Ability to sit and stand for extended periods.
• Ability to lift or move up to 10 lbs.

Technology to Be Used

• Personal computer or laptop.
• Microsoft applications, including Office 365, SharePoint, and Skype, Zoom, or Teams.
• Cell phone and mobile technology.
• Standard office equipment.

Travel Requirements

Less than 10%.

Salary

The expected hiring salary range for this role is USD 13,000–16,000 in annual basic salary. When determining an offer amount, FHI 360 considers several factors, including relevant years of experience, education, internal equity, market pay, and budget. For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

Application Deadline

23 October 2026.